Paper Format Guidelines
All submissions to RobotechSummit 2025 must follow IEEE conference paper formatting guidelines to ensure consistency and professional presentation. We provide templates for different types of submissions to streamline this process.
Please carefully review the guidelines below and use the appropriate template for your submission type. Papers that do not follow these guidelines may be returned for revision before being considered for review.
General Requirements
- Use IEEE conference paper format without modifying margins, font sizes, or styles
- Abstract submissions should not exceed 300 words
- Full papers should be between 6-10 pages, including figures, tables, and references
- Poster presentations should follow the A0 format (841 × 1189 mm) in portrait orientation
- All submissions must be in PDF format with embedded fonts
Citation Style
RobotechSummit 2025 follows the IEEE citation style for all submissions. This is the standard format used in computer science, engineering, and technology conferences. Please ensure that your references are formatted according to this style.
The templates provided include examples of how to format different types of references including journal articles, conference papers, books, and online sources.
Example: A. Smith, B. Johnson, and C. Lee, "Deep learning approaches for autonomous robot navigation," in Proc. IEEE Int. Conf. Robotics and Automation, 2024, pp. 123-130.
Language & Quality
All submissions must be in English with clear, professional writing. We recommend having your paper reviewed by colleagues or professional editing services before submission.
Pay particular attention to technical terminology, mathematical notation, and algorithm descriptions. Ensure that your methodology is clearly explained and reproducible.
Tip: Use active voice and present tense when describing your contributions and results.
Technical Requirements
Figures and Tables
- • All figures must be high resolution (minimum 300 DPI)
- • Use vector graphics when possible
- • Include captions below figures and above tables
- • Reference all figures and tables in the text
- • Use consistent formatting and fonts
Mathematical Notation
- • Use standard mathematical symbols and notation
- • Number equations consecutively
- • Define all variables and symbols
- • Use consistent formatting for equations
- • Ensure equations are properly aligned
Code and Algorithms
- • Use monospace font for code snippets
- • Include proper indentation and formatting
- • Provide algorithm pseudocode when appropriate
- • Comment complex code sections
- • Consider supplementary material for long code
Experimental Data
- • Include error bars and statistical significance
- • Provide dataset descriptions and sources
- • Report computational requirements
- • Include comparison with baseline methods
- • Ensure reproducibility of results
Submission Tips
Start Early
Begin preparing your submission well before the deadline to allow time for revisions, formatting, and technical checks.
Follow IEEE Standards
Strictly adhere to IEEE formatting requirements, including page limits, citation style, and template usage.
Clear Contribution
Clearly state your research contribution, novelty, and significance in both the abstract and introduction.
Thorough Review
Have colleagues review your paper for technical accuracy, clarity, and formatting before submission.
